May Be Difficult
... because the distractions in our life prevent focus when we need it. Often we can remove the distraction by simply turning it off – like your phone, computer, tablet or TV. Fear is the likely reason you don’t remove it – fear of being out of touch, fear of being uninformed, fear of not being reached when needed. When that is true, that fear makes you a slave of your equipment, rather than you owning it, it owns you. Here are four simple methods to help your focus and conquer distractions.
Time to go back to school – not really, but you can treat your time like the school structure. School has classes at specific times, so why not do that with your time where possible. Identify the categories you want to use and plug those into your daily and weekly calendar.
- Priorities (when to do your top 1 to 3 things each day)
- Administrating – when to do the basic ongoing tasks
- Creating – when to tackle the new things you want to do
- Consuming – not about eating, but when you want to research, read, gather information
- Communicating – when you make your calls, write your emails
Creating needs to be its own category and is best done at a specific time of day. If you use our THP Process, you know that creating can be done on demand with no need to wait on inspiration or consequences.
Uncluttered is GOOD. While not always true for everyone, most people will do best without the distraction of clutter or things around them. Imagine a workspace with only the essential items on the desktop. Your computer desktop is free of distractions, only the essential program(s) open. Even your walls and floor have little on them to take your mind away from what you need to focus on. And, for many people using music (even headsets if allowed at work) blocks the surrounding noise to help even more.
Would that be a better environment for you? If so, take 10-15 minutes 1 or 2 times a day to unclutter. This requires work and diligence. If you want to try it consider this order.
- Clear your desktop
- Turn off computer notifications
- Clear your computer desktop
- Find soothing music (even headphones)
- Clear the floor
- Clear the walls
Don’t try to do all of the items in your first 10-15 minute experiment. Do what you can to simplify and unclutter as you get ready to focus on a task or project. Definitely think workable, not perfect, because perfect is its own distraction and time waster.
A simple technique with 5 helpful and even healthy benefits:
- Focus. When you slow down, you can focus better. It’s hard to focus if you’re moving.
- Deeper focus. Rushing produces shallowness, because you never have time to dig beneath the surface. Slow down and dive into deeper waters.
- Appreciation. You can really appreciate what you have, what you’re doing, who you’re with, when you take the time to slow down and really pay attention.
- Enjoyment. When you appreciate things, you enjoy them more. Slowing down allows you to enjoy life to the fullest.
- Less stress. Rushing produces anxiety and higher stress levels. Slowing down is calmer, relaxing, peaceful.
Life is most often better when you move at a slower, more relaxed pace, instead of hurrying and rushing and trying to cram too much into every experience and day. Think about it –
- Is a book better if you speed read it, or if you take your time and get lost in it?
- Is a song better if you skim through it, or if you take the time to really listen?
- Is food better if you cram it down your throat, or if you savor your bites and appreciate the flavor?
- Is your work better if you’re trying to do 10 things at once, or if you really pour yourself into one important task?
- Is your time spent with a friend or loved one better if you have a rushed meeting interrupted by emails and text messages, or if you can relax and focus on the person?
Life is better when savored—work is better with focus
You may be saying, “My job won’t allow that”, “I won’t be able to make as much money”, or “I live in the city which makes it too difficult to go slowly”.Maybe that is correct, but it also may be that you are just becoming a victim. No one makes changes without committing to them and persevering. Why not take responsibility for your life, be more self-governing, take control of your work, and talk with your boss to see if changes are possible. It’s your life, you do have choices whether you think you do or not.
- is generally less efficient, due to the need to switch gears for each new task, and then switch back again
- is more complicated, and thus more prone to stress and errors
- spreads attention over a broader set of information so gathering all necessary information is less likely
- can train your brain to have a short attention span
One study by Stanford University showed multi-tasking creates ADD like symptoms in adults.
Charles Dickens once wrote, “He did each single thing as if he did nothing else.”
That is a life of dedication to doing the best you can in anything you do — whether it’s a work project or making green tea.
And this might help – Multi-projects YES, Multi-task NO.
Often projects are held up waiting for someone or something, so when you are at a lull in one, move on to the next one. But, don’t try to do multiple tasks at the same time. Some people think they are multi-tasking, but actually it is just spurts of focus for this, then that, then the next thing. Most often, people do best when they limit their focus to no more than 2 or 3 things.
A proven technique used by Thomas Edison – decide on the ONE THING you need to complete every day and keep coming back to that thing after each interruption or distraction. Preferably, get those distractions minimized so you have more time to work on your ONE THING.